PRIVACY STATEMENT buyzen & Partners
INTRODUCTION
Buyzen & Partners is based in Amsterdam, Dijsselhofplantsoen 14.
Buyzen & Partners is a firm that matches candidates and employers. In this context, Buyzen & Partners has access to information about both candidates and employers/clients.
Buyzen & Partners guarantees that this information is treated with care and discretion, taking into account the interests of all parties concerned. Buyzen & Partners observes the utmost care in ensuring the privacy of visitors to this website.
This Privacy Statement explains what information Buyzen & Partners collects and for what purpose. Personal data are handled and protected with the utmost care, in accordance with the requirements of the Data Protection Act (which includes, but is not limited to, the General Data Protection Regulation, ‘the GDPR’ (EU Directive 2016/679).
WHY DO WE COLLECT PERSONAL DATA
We collect and process your data to provide our services, which include matching, secondment, recruitment & selection, personal development and employability and payroll administration.
More specifically, your personal data are processed for the following reasons:
We process your personal data to enable us to make you offers and/or to provide you with information on our services and other activities and to enable us to align them more effectively with your wishes and qualities. The data are processed by our employees and are sometimes processed automatically (e.g. a jobs portal). We also process your personal data to enable us to assess your suitability and availability for permanent or temporary work or an assignment, for which we may also use test results, reference checks, social media (where this is relevant to the role and is specified in the advertisement for the job), etc.
We process your personal data to enable us to enter into and maintain an employee or personnel recruitment relationship with you and to perform the related administrative tasks.
We process your personal data to enable us to record an assignment with the client in an agreement with the client, and to maintain and adhere to this agreement with the client.
We process your personal data to further your personal development and employability, including training, education and tests.
We process your personal data for management purposes, including management information, internal checks and operational safety and the performance of audits.
We process your personal data for quality purposes, e.g. certification.
WHEN DO WE COLLECT PERSONAL DATA
We collect your data from the time at which you enter or leave your data on our website, or otherwise register or are registered to use our services.
We may also collect data from you if you have entered your details on public tools (e.g. job boards such as LinkedIn, Monster etc.) that indicate that you may be interested in work-related services. In that case, we may approach you to find out if you are interested in registering with us in accordance with our terms and conditions and in compliance with this Privacy Statement.
WHAT PERSONAL DATA DO WE COLLECT
We process the personal data that are required for our services; some of these data are essential to enable you to use our services. Additional data may be helpful to enable us to align our services more effectively with your wishes and qualities or to comply with more specific requests or obligations from clients. You are responsible for the accuracy and relevance of the data that you supply. If you are not interested, we can process relevant data on you in order to honour your wish not to be approached by us.
More specifically, amongst other things, we process the following (documents containing) personal data:
If you wish to be or have been put forward for a position (candidates):
name and address details, email address and other contact details;
date and place of birth, age, gender;
Curriculum Vitae (CV), details of education, work placements and professional experience;
details of training and courses;
other data that are (or may be) relevant when assessing suitability, e.g. references and certificates.
If you are a business partner of Buyzen & Partners (client/supplier):
Buyzen & Partners records personal details of individuals who work for out clients. This allows us to make offers and/or provide information on our services, maintain a business relationship and draw up and maintain an assignment contract. For this purpose Buyzen & Partners records:
the name, role, telephone number, email address and other contact details;
relevant details about our clients.
As a matter of principle, Buyzen & Partners does not record special personal data (data on race, religion, philosophical beliefs, health, political preferences, trade union membership, genetic data, biometric data, criminal activities, sex life or personal data relating to criminal offences and convictions), unless this is necessary in order to enable it to comply with its statutory obligations.
WHO CAN WE SHARE PERSONAL DATA WITH?
Candidates:
Buyzen & Partners may share your personal data with clients, suppliers (e.g. processors of CV data) that provide services or perform tasks on its behalf, government bodies and other business partners, as well as in any other parties in which we may be required to do so, e.g. by a judicial order or a judicial decision.
If you are a business partner of Buyzen & Partners (client/supplier):
Buyzen & Partners may transfer personal data obtained from its business partners if this is necessary to achieve the objectives of the business relationship or for the purposes of the intermediary services. These data may be transferred to applicants or candidates, business partners and subcontractors (e.g. data processors) that provide services on behalf of Buyzen & Partners, as well as in any other instances in which Buyzen & Partners may be required to transfer the data, e.g. by a judicial order or a judicial decision.
HOW LONG DO WE KEEP PERSONAL DATA
The retention periods that we use are based on the applicable statutory retention periods.
Candidates:
Your candidate data (CV, professional experience, education, test results etc.) will be available for two years after the last meaningful contact with you. By ‘meaningful contact’ we mean, for example, communication between us (either verbally or in writing), or situations in which you actively participated in our (online) services. We regard a contact as meaningful if, for example, you submit your updated CV via our website or if you take part in one of our activities. If you communicate with us regarding potential roles, either verbally or in writing, or if you click through from one of our marketing emails, this is also considered meaningful contact.
If you no longer wish to be put forward for a position, you can unsubscribe by emailing info@buyzenpartners.com. If you have been put forward for a position by Buyzen & Partners, your personal data will be available for 24 months in the context of potential claims. In that case, the information will only be available to Buyzen & Partners and only for the purposes and periods specified. Once the specified periods have expired, your data will be permanently deleted.
If you are a business partner of Buyzen & Partners (client/supplier):
Your name and contact details will be kept for as long as they are relevant to the purpose for which they have been recorded. Business contact details will be amended or deleted if they are no longer relevant.
If you would like to access all the personal data that we hold on you and/or would like to amend or delete data that you cannot modify yourself, please contact your Buyzen & Partners contact. If you make a request of this type, we may ask you to provide proof of identity. We may reject your request if we are entitled to do so by law.
SECURITY
Buyzen & Partners does its utmost best to protect your personal data from unauthorised use. We manage this through physical, administrative, organisational and technical measures. E.g., only authorised individuals have access to the data. If and in so far as data are provided to data processors that provide services or perform tasks on Buyzen & Partners, a data processing agreement that requires the party concerned to protect the personal data in the best possible way will have been concluded with Buyzen & Partners.
QUERIES, COMMENTS, COMPKAINTS OR (SUSPECTED) DATA LEAKS
If you have a query, comment or complaint regarding the protection of your personal data by Buyzen & Partners, please inform us or send us an email: info@buyzenpartners.com
In the event of a (suspected) data leak, please notify us immediately via info@buyzenpartners.com
AMENDMENTS
Buyzen & Partners may amend or add to its Privacy Statement from time to time for various reasons. The latest Privacy Statement can be consulted at any time on the Buyzenpartners.com website.